Notice of IEP Meeting
The parents must be notified of the proposed date, time, and location of an IEP meeting to give them sufficient time to make arrangements to attend or contact the school to reschedule the meeting. The notice of meeting should include the purpose of the meeting, the proposed date, time, and location; as well as (when possible) the names and positions of the people that the district will invite or has invited to attend. The notice of meeting in GOIEP meets the requirements. The school system must give the parents every opportunity for a convenient, mutually agreed upon meeting time as well as the option to reschedule so that the parents may attend. Parents may attend by telephone or video conference if attending in person is not possible. The case manager will set up the IEP meeting and send home written notice of the meeting from GOIEP. Blank Notice of IEP Meeting form
A. Notification should be given at least 10 calendar days prior to the meeting.
B. Contact must be made with the parent either by the returned notice or email or by phone to ensure the parent has been notified of the meeting. If the case manager is unable to contact parents, use of administration, certified mail, home visit, or social worker may be necessary. One mailed letter and one phone call without any response is NOT sufficient notice. A minimum of two attempts must be made to involve a parent. One attempt MUST be the written notice of IEP meeting form. Attempts may include:
1) Notice of meeting from GOIEP sent in mail
2) Notice of meeting from GOIEP sent with student
3) Telephone conversation
4) Certified mail
5) Home visit
6) Social worker
C. If no response is given and no phone contact was made, then certified mail or social worker/home visit should be done to document the parent has been notified. After parent has been notified and no response given, the meeting may proceed without parental attendance.
D. If a response is given stating that parent will attend, you may proceed with the meeting with or without the parents in attendance. (If the parent requests to reschedule, you may not proceed without them.)
Documentation of Parent Contacts:
Documentation of parent contacts must be indicated in GOIEP in the Log tab under contact log.
Parent Contact or Agency Contact Documentation Word Form (revised 5/2015) - use this form as needed to document parent or agency contacts. Attach in GOIEP if used. Parent contacts for IEP or eligibility meetings should be documented in the log tab of GOIEP.
Parent or Agency Contact Documentation Excel Form (revised 2007) - use this form as needed to document parent or agency contacts. Attach in GOIEP if used. Parent contacts for IEP or eligibility meetings should be documented in the log tab of GOIEP.
IEP Team Members and Excusals:
IEP Team Members - click the link for information regarding required IEP Team Members
Excusal of IEP Team Members - click the link for information regarding Excusal of IEP Team Members